TRIP OF HONOR®
Terms, Conditions, & Cancellation Policy
Forever Young Inc. (“us,” “we,” or “our”) provides all Trips of Honor subject to these Terms and Conditions. Your registration for a Trip of Honor constitutes consent to the provisions of these Terms and Conditions.
Prices are stated in U.S. Dollars and are per person based on double occupancy (two people sharing a room). Single occupancy and triple occupancy rates, if available on a particular Trip of Honor, are described in the Rooms section of these Terms and Conditions.
Inclusivity is specific to each Trip of Honor. What is included in the cost is specified in the detailed description of the Trip of Honor packet.
Prices do not include: excess baggage fees, valet service, alcoholic drinks at meals, extra hotels costs (e.g. consumption from minibar, pay TV, laundry service, etc.) or costs resulting from a participant failing to arrive at the meeting location on time.
Prices are based on two people sharing one room (double occupancy). Those sharing a room have the option of choosing between having one bed for both people (referred to as a double room) or two separate beds (referred to as a twin room).
Participants wishing to have a room to themselves must pay a single occupancy supplement charge, the amount of which is specific to each Trip of Honor.
Special occupancy may be available on some Trips of Honor, the rate for which are available upon request.
PLANE TICKETS AND ITINERARIES
There are arrival and departure requirements for all our Trips of Honor, which will be provided in your packet. If you are making arrangements for your own plane ticket, be sure to consult us prior to your final reservations. We are not responsible for costs incurred for modifying flight reservation if it does not meet the arrival and departure requirements stated in your packet.
PASSPORT AND VISAS
A valid passport is required for all overseas Trips of Honor. A driver’s license issued by your state or a passport card cannot be used for overseas air travel. Per international travel regulations, your passport must be valid for at least 6 months after the date of return from your trip. If your passport expires within 6 months, it must be renewed prior to embarking on your trip. Participants are required to submit a copy of the picture page of their passport as part of their registration for a Trip of Honor.
Some Trip of Honor destinations may require a visa. It is the participant’s responsibility to ensure that all visa applications are submitted, that visas are obtained and copies of the visa are provided to us in a timely fashion.
TRIP OF HONOR RESERVATIONS
Reservations for a Trip of Honor can be made by completing the registration form and returning it to us (i) via email at firstname.lastname@example.org, (ii) via snail mail to P.O. Box 1381, Collierville, TN 38027. Receipt of the registration will be confirmed upon payment of the amount required at booking pursuant to the Payment Schedules section below.
PAYMENT SCHEDULES AND OPTIONS
Payment schedules for paying participants on a Trip of Honor are specified in your trip packet, broken down to installments and deadlines. A deposit is needed to secure your spot on the trip.
Payments can be made in two ways; by check (personal, cashiers or bank-issued), and should be made out to Forever Young Veterans and sent to our mailing address: P.O. Box 1381, Collierville, TN 38027. Or by our online payment portal.
Returned checks will be subject to a returned check fee of $35.
CHANGES IN RESERVATION, CANCELLATION AND REFUNDS
We are able to make certain modifications to your reservation, such as a change in the type of room or the name of trip participant with due notice. We make evert effort to accommodate such requests; however, each request must be evaluated on a case-by-case basis and our ability to honor such requests depends on the proximity of the departure date and the policies of any providers affected by the change.
All cancellations, changes and arrangement must be made in writing. We are not obliged to act on information given via telephone until written notice has also been received. Notice may be given: (i) via snail mail to P.O. Box 1381, Collierville, TN 38027, (ii) via email to email@example.com.
Participants cancelling a Trip of Honor after registration will be subject to a cancellation fee of $350 per paying person. Notice of cancellation must be received in writing by us more than 90 days prior to departure for a full refund (less the cancellation fee).
If cancellation is received by us between 90 and 60 days of the departure date, the participant will forfeit ten percent (10%) of the trip cost. If cancellation is received by us between 30 and 60 days of tour departure, the participant will be responsible for fifty (50%) of the trip cost. If cancellation is received by us less than 30 days before departure, the participant shall be responsible for the total cost the trip and shall not receive a refund. In some instances, we can return all funds to you if we are able to fill your seat on the trip, but we offer no guarantees of this.
All refunds are issued by check payable to the registrant regardless of the source or form of the original payment.
In order to ensure the smooth operation and delivery of our Trips of Honor, with the utmost focus on the health and well-being of our veterans, we reserve the right to accept or reject the booking of any person as a Trip of Honor participant. We reserve the right to expel any person from the trip should their behavior become unruly, disruptive or destructive for any reason to the extent of interfering with the smooth operation of the tour or threatening the safety and well-being of our veterans, other Trip of Honor participants or our staff and volunteers. Any expenses incurred as a result of not participating in the remainder of the trip shall be borne by the expelled participant, and no refund will be paid to such participant.
CHILDREN AND MINORS
Due to the subject matter of our Trips of Honor and the nature of the locations we visit (e.g. burial grounds) a participant must be at least 10 years of age to participate. Minors should be accompanied by an adult parent or legal guardian. If a minor is not traveling with their parent(s) or legal guardian, a release form signed by a parent or legal guardian is required.
PHYSICALITY, DISABILITY, AND SPECIAL ACCOMMODATIONS
Participants shall notify us of any disability, handicap, health or dietary restriction, or any physical, emotional or neurological condition that may affect or limit their participation in the trip at the time of their registration. In order to ensure their wellbeing on the trip, we may require participants to submit a medical clearance form from their doctor.
We regret that the vehicles used on the trips are not equipped with wheelchair lifts or ramps; therefore, all trip participants must be able to get on and off the motor coach on their own or with some assistance. FYV volunteers are available to help everyone get on and off the bus. All of our trips require some walking. The use of a cane, walker or wheelchair are encouraged, if needed. We are not able to accommodate electric wheelchairs or scooters. As every individual is different, please contact us directly to help us assess whether our Trips of Honor are right for you. If you do not contact us in advance, we are not able to arrange for any appropriate accommodations. Please be aware that requirements for disability accommodations are different overseas than in the United States, and businesses and public facilities may not be fully accessible to participants with disabilities.
Our Trips of Honor are ground based and delivered via motor coaches operated by trusted and licensed providers. While we want our participants to enjoy themselves on our trips, a strict no smoking and no open container policy will be enforced on all vehicles.
We provide a variety of healthy and tasty meals for breakfast, lunch, and dinner whenever they are included in the trip cost. We make every effort to accommodate those with health restrictions, such as diabetes, lactose or gluten intolerance, or food allergies, as well as preferences such as vegetarianism. We regret that we are not able to accommodate vegan or kosher meal plans. Please note that dietary requests must be provided to us at the time of registration and cannot be altered once the trip has started.
DOCUMENTS FOR TRIPS OF HONOR
Travel kits and trip documents will be mailed out to participants no less than three weeks prior to departure. Upon joining up with the group, participants will also be provided with additional printed materials, such as nametags, an emergency contact card and the most up-to-date itinerary.
ITINERARY CHANGES AND DELAYS
We reserve the right to modify itineraries should road conditions, traffic, unexpected detours, or local conditions beyond our control so require. If the services and accommodations described for a Trip of Honor cannot be supplied due to causes beyond our control, all reasonable efforts to supply comparable services will be made. Accordingly, although we make all reasonable efforts to adhere to the published itinerary, we reserve the right to change or substitute any itinerary. We will notify all participants of any changes as soon as we become aware of one.
RESPONSIBILITY OF FOREVER YOUNG VETERANS
We cannot assume responsibility for baggage loss or damage or additional expenses incurred through delays or changes in flight schedules or transportation service. We are not responsible for injury, death, damage or loss due to mechanical defects or failure of any nature aboard buses or at accommodations or in connection with other third party services, or resulting directly or indirectly from any acts of God, weather, strikes, bankruptcy, quarantine, acts of war, terrorism or civil disturbances, governmental edicts or regulations, or any other causes beyond our control.